EXECUTIVE SECRETARY

1.

Organizing leave schedules for staff in collaboration with department head.

2.

Responsible for the receipt, transcription, and distribution of correspondence, reports while maintaining a high level of confidentiality.

3.

Establishes, implements, and maintains a filing system for all correspondence, departmental operating procedures, and other administrative records.

4.

Reviews documentation to ensure its appropriateness.

5.

Assists in a variety of minor executive duties as requested by the Department head.

6.

Assists the Director in preparing correspondence, reports, department budget, and other documents.

7.

Arranges for outgoing mail and packages to be picked up.

8.

Responsible for keeping sick leave, annual leave,  competency requirements, mandatory education requirements, etc.

9.

Answers and directs all incoming calls. Receives and relays messages.

10.

Greet and receives visitors and directs the general public to appropriate staff members.

11.

Arranges and coordinates committees, meetings and venue.

12.

Records the minutes of the Department Management meetings and staff meetings.

13.    

Manages travel and schedule, as required.

14.    

Performs all duties in a professional, effective and confidential manner.

15.     

Performs all other related duties as required or assigned.