Secretary

·         Organizing leave schedules for staff in collaboration with department head.

·         Responsible for the receipt, transcription, and distribution of correspondence, reports while maintaining a high level of confidentiality.

·         Establishes, implements, and maintains a filing system for all correspondence, departmental operating procedures, and other administrative records.

·         Reviews documentation to ensure its appropriateness.

·         Assists in a variety of minor executive duties as requested by the Department head.

·         Assists the Director in preparing correspondence, reports, department budget, and other documents.

·         Arranges for outgoing mail and packages to be picked up.

·         Responsible for keeping sick leave, annual leave, competency requirements, mandatory education requirements, etc.

·         Answers and directs all incoming calls. Receives and relays messages.

·         Greet and receives visitors and directs the general public to appropriate staff members.

·         Arranges and coordinates committees, meetings and venue.

·         Records the minutes of the Department Management meetings and staff meetings.

·         Manages travel and schedule, as required.

·         Performs all duties in a professional, effective and confidential manner.

·         Performs all other duties as required or assigned